Resolution:
Below are some considerations regarding the Undo Posting utility in Vision (Utilities > Advanced Utilities > Undo Posting).
Note: It is generally recommended to correct entries through Transaction Entry instead of Unposting. If the Undo Posting utility is used, users do need to be very careful when using this feature.
The following list is not all inclusive but highlights some concerns to be aware of. Multi Company clients need to pay particular attention when unposting any files that may have already been processed in Intercompany Billing.
Timesheets:
- If the timesheet hours were transferred through Interactive Billing, re posting the timesheet correctly nets the cost on the project to zero but leaves the hours stranded because the positive hours are now in Interactive Billing on the original project again.
- If timesheet hours were already billed, they are part of the invoice that went to the client. When you repost the Timesheet, the hours will appear in Interactive Billing again. This could potentially lead to double billing of the time.
- If the time was already paid through payroll, the hours will appear in payroll again on the next payroll run, potentially leading to duplicate payment of the hours.
Accounts Payable Vouchers:
- The unpost utility will unpost the voucher but you need to be concerned if there are payments or voids associated with the voucher (these are not affected by an unpost of a voucher).
- If the expense was transferred through Interactive Billing, re posting the voucher correctly nets the cost on the project to zero but leaves the expense stranded because the positive voucher is now in Interactive Billing on the original project again.
- If expenses were already billed, they would remain part of the accepted invoice that went to the client. When you repost the expense, it would show in Interactive Billing again. This could potentially lead to double billing of the expense.
Cash Disbursements\AP Disbursements\Journal Entries\Units:
- If the expense was already billed through Interactive Billing, transfers would be stranded records because we would have a transfer posting but not the original expense from the unposted voucher.
- If expenses were already billed, they would remain part of the accepted invoice that went to the client but when you repost the expense, it would show in billing again possibly leading to double billing of the expense.
Payment Processing\Employee Payment Processing:
- The unpost will unpost the checks. Need to be concerned if any of these checks have been voided. If they have been voided and the payment is unposted, you will see a voucher and a void on the AP report (basically double the outstanding voucher balance).
Invoices:
- The unpost removes the invoice from AR, project reports, etc. It will not affect any cash receipts referencing this invoice. It will not affect interactive billing in any way. The invoice will remain in invoices on file. The detail will remain associated with that invoice (unposting will not bring this detail back to Interactive Billing).