How can an expense report be cleared off the Unpaid Employee Ledger report and not affect the General Ledger?
KB Article #:
57979
Summary:
How can an expense report be cleared off the Unpaid Employee Ledger report and not affect the General Ledger?
Description:
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An employee expense is coming up for payment on the Unpaid Expense report. This expense should not be paid. How can an expense report be cleared off the Unpaid Employee Ledger report and not affect the General Ledger?

Resolution: 

Pay the expense report through Employee Payments. Once paid then either do a negative Cash Disbursement to reverse the transaction or a Journal Entry depending if the transaction is negative or positive. Steps are as follows:

  1. Go to Accounting > Employee Expenses > Payment Processing.
  2. Select the employee to be cleared.
  3. Select all expense report(s) to be cleared.
  4. Process the check as usual.

If the check was a positive check then enter a negative Cash Disbursement to offset the payment in Transaction Center > Transaction Entry > Transaction Type = Cash Disbursement. The Cash Disbursement will reverse the Employee Payment causing the General Ledger to have a net zero effect.

Note:  If the Employee Payment was a NEGATIVE check then the Employee Payment transaction will NOT hit the Bank Reconciliation. 
If this is the case, then a Journal Entry can to be done in Transaction Center > Transaction Entry > Transaction Type = Journal Entry, instead of a negative Cash Disbursement to reverse the Employee Payment.

 
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