Where is the automobile mileage reimbursement expense changed for new fiscal year?
KB Article #:
53508
Summary:
Where is the automobile mileage reimbursement expense changed for new fiscal year?
Description:
Resolution:
There are two locations to configure mileage reimbursement:
Location #1:
Go to Configuration > Time and Expense > Company Expense > Setup Tab.
Enter in the mileage/kilometer reimbursement in the Distance ReimbursementDefault field.
Select Save.
Location #2:
Go to Configuration > Time and Expense > Expense Categories.
Select the Employee Group that has mileage/kilometer.
Highlight the Category that has the Detail Type as Travel and select Edit.
Change the rate in the Distance Reimbursement field.
Select Save.
Note:
Be in the Edit screen for the Distance Reimbursement to appear.
Currently the application can only hold one rate. Unchecking the Disallow user to edit amount per mile/kilometer on the Expense Category will allow users to enter a different rate on the expense report, if desired. Employees can then adjust the rate to be the last year's reimbursement rate or this year's reimbursement rate.
Another option to have different mileage/kilometer rates is to create a separate Expense Categories with different rates. Make sure in the Category Name references the year that corresponds with the correct Distance Reimbursement rate.
This change will take effect on new expense reports only.
Expense reports that were In Progress or Submitted status before the change will need to be manually updated.