Resolution:
Step #1: Update the Employee File with Employee Direct Deposit info:
- Go to Info Center > Employees > Accounting tab and select the employee record.
- In the Direct Deposit grid Insert a new line for the Employee Expense (or Payroll) direct deposit information.
- Enter the Bank information
- Select the Expense Repayment Method (or Payroll Method): Amount, Percent or Remainder.
- Set the Status to Add.
- Add additional Banks by inserting additional lines, if needed.
- Click Save.
Step #2: Process expense (payroll) payments
- Go to Accounting > Employee Expenses > Payment Processing (or Human Resources > Payroll Processing)
- Select expenses (payroll) for employee(s) to pay by check.
- Process Payments > Print checks as usual. Assign Numbers as usual. Post Payments.
Step #3: Create the ACH file which includes the pre-note record
- Go to Accounting > Employee Expense > Direct Deposit (or Human Resources > Payroll > Direct Deposit for payroll).
- Select an Effective Date and click on the row of the Expense run (or Payroll run) to process.
- Click Process.
- Highlight the file in the Download Direct Deposit Files window and click Save. (This is the file to be sent to the bank.) Since the Employee Status is set to Add, a test record with a zero dollar amount will be added to the ACH file.
- After the ACH file is created, the Status in the Employee file will automatically be changed to Wait
- Send the ACH file to the bank to process this file
- Once the bank confirms that the data in the ACH file is correct:
- Go to Info Center > Employees > Accounting tab and pull up the employee record.
- In the Direct Deposit grid, change the Status from Wait to Active.
- The next time an ACH Employee Expense run (or payroll run) is processed, the ACH file will contain payment data for this employee.