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Tips to successfully printing your W-2s or 1099 at year end.
Resolution:
- After preparing W-2s,
- Go to Print W-2s
- There is a report called Count W-2s to assist in determining how many forms to purchase.
- For 1099s, look at the Print 1099 Report after preparing them for the count. (Keep in mind that the number that shows while preparing the W-2s or 1099s is the number of files that it is reading and not the number of forms that will be required.)
- Print the W-2s or 1099s the first time on plain paper. This will make it easier to review and see any errors. It is recommended not to print to PDF as this will alter the alingment. Instead, print directly to a printer.
- Hold up the plain paper copy behind a printed form to review if any adjustments need to be made to the alignments.
- To make alignment adjustments, go to Configure > Preprinted Forms Adjustment and adjust the print Left, Right, Up or Down as needed.
- When printing the 1099s, select the type of payment that is being reported.
- The options are MISC, NEC or INT and the 1099 Report will show how they are being classified.
- If any edits are made to the W-2s or 1099s and then click on the prepare W-2s or 1099s button again, it will override any edits you had entered.
Knowledge Base Reference Number: KBA #107166
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