Resolution:
The below steps are to be taken for Hourly employees. These steps also apply to Method 1 for Salaried employees: Change the cost and pay Type for the employee to be Hourly on the Accounting and Payroll tabs of the Employee Info Center and put in an applicable Hourly Rate. Remember to change these fields back once Unpaid Leave and Paid Sick Leave are no longer used.
DIVISION C—EMERGENCY FAMILY AND MEDICAL LEAVE EXPANSION ACT: In general - The first 10 days of Unpaid Leave may be taken one of two ways:
- As Unpaid Leave.
- Turn on Cost and/or Pay Rate Tables in Configuration > Accounting > System Settings > General tab > Enable for Timesheets section.
- Create a new Cost and/or Pay Rate Table in Accounting > Cost/Pay Rate Tables > Labor Rates where the Rate for the employee is 0.00.
- In the Project Info Center create a new project, phase and/or task to monitor hours for unpaid leave.
- Assign the Cost and/or Pay Rate Table to the lowest level of the new project, phase and/or task in the Project Info Center > Accounting tab by setting the Cost/Pay Method = From Labor Rate Table and select the new Cost/Pay Rate Table.
- Employees enter hours for these first 10 days toward this new project, phase and/or task on a timesheet.
- An employee may elect to substitute any accrued vacation leave, personal leave, or medical or sick leave for Unpaid Leave.
- If elected, the employee would enter hours toward a Benefit Code on the timesheet.
DIVISION E—EMERGENCY PAID SICK LEAVE ACT: In order to track leave hours after the first initial 10 days
- Turn on Cost and/or Pay Rate Tables in Configuration > Accounting > System Settings > General tab > Enable for Timesheets section.
- Create a new Cost and/or Pay Rate Table in Accounting > Cost/Pay Rate Tables > Labor Rates where the Rate for the employee is equal to the reduced hourly rate of the employee as based on the requirements set forth on the Families First Coronavirus Response Act.
- In the Project Info Center create a new project, phase and/or task to monitor hours for Paid Sick Leave.
- Assign the Cost and/or Pay Rate Table to the lowest level of the new project, phase and/or task in the Project Info Center > Accounting tab by setting the Cost/Pay Method = From Labor Rate Table and select the new Cost/Pay Rate Table.
Method 2 for salaried employees: Change the Cost Rate and Pay Rate on the Accounting and Payroll tabs of the Employee Info Center to what the expected cost/pay will be for the current pay period.
Note:
- These fields will need to be monitored and changed as needed.
- In Vision there is no way to track a maximum dollar amount per day or overall maximum amount paid to the employee. The Project Labor Detail Report filtered by the new project, phase and/or task will show the number of hours and cost associated with the hours.